Note-taking has become one of the hottest battlegrounds in workplace software, as companies race to turn raw meeting transcripts into automated workflows. Calendly, long synonymous with scheduling links and frictionless booking, is the latest heavyweight to step into this arena with its own AI-powered note-taking product.

The new tool behaves much like the current crop of meeting bots: it joins virtual meetings, records audio and video, generates a transcript, and then produces summaries, action items, and follow-up emails. Calendly is also experimenting with a feature that can capture system audio directly, allowing it to transcribe conversations even when it cannot formally “join” as a participant.

Alongside the note-taker, Calendly is preparing to roll out an AI assistant named Callie. Built on top of the company’s scheduling infrastructure, Callie is designed to handle the logistics that typically bog down knowledge workers: proposing times, checking availability across calendars, and surfacing context from previous meetings so participants arrive better prepared.

Chief executive Tope Awotona frames the move as a natural extension of Calendly’s core mission. The company’s most active users tend to be sales, marketing, and customer success professionals whose days are dominated by back-to-back calls. For them, the real value lies not just in capturing what was said, but in ensuring that follow-ups, handoffs, and next steps actually happen.

That ambition puts Calendly in direct competition with a crowded field. Dedicated note-taking startups such as Granola, Fireflies, Read AI, Otter, and Fathom already offer transcription and summaries, while broader productivity platforms like Notion, ClickUp, and Wispr have embedded AI note-takers into their suites. Calendly is betting that its deep integration with scheduling and meeting workflows will give it an edge in automating what happens after the call ends.

Privacy concerns loom large over this category. Several rivals have faced criticism and allegations around recording practices and consent. Awotona says Calendly’s product is being built with explicit transparency: the assistant announces itself in meeting chats, clearly states that it is recording, and can be asked to leave by any participant. Through Calendly’s scheduling system, organizers can also warn attendees in advance that a call will be recorded, aiming to reduce surprises and build trust as AI becomes a more constant presence in the conference room.